Document and Line Item Long Texts

GLSU allows you to input document and line item long texts on each document. These text fields are not the same thing as the document header text (BKTXT) or the line item texts (SGTXT). Long Texts allow you to input multiple-line formatted texts. Long Texts for Park Documents are also supported.

• Header Long Text field names begin with BELEG
• Line Item Long Text field names begin with DOC_ITEM

These are in the header and detail sections, respectively, of the possible fields listing in the Select Fields dialog box (shown below).

Note: You will see a listing for each of the Header and Line Item Long Texts fields that you have configured on your system. You will need to ask your SAP Administrator which the appropriate field is to populate.

• Configure Header Line Texts using transaction OBT8
• Configure additional Line Item Texts using transaction OBT10

After you have made your configuration changes, you will need to either go to SAP transaction ZGLSU and do Send Validation Now, or from Excel, select Utilities > Retrieve Validation Data in order to be able to access the updated text fields from the GLSU spreadsheet.

A note on formatting long texts…

1. The semi-colon ; is used as a newline character. If you wish to start a new line, you may either type the semi-colon character or choose Alt-Enter from your keyboard. The semi-colon character will NOT be displayed in the long text.
2. Use the tilde ~ character on either side of a formatting option. The formatting characters available on your system may vary from those shown below. See Example graphic below….

Note: The total length of long text lines may not exceed 72 characters; this is an SAP hard limit which cannot be changed by GLSU. Long texts are also limited to non-split documents only, but are available for multi-sheet and dropped header.

If the posting timeout is reached in GLSU as set by the Premium User Functions > Maintain Technical Options > Job Wait Time setting, long texts will NOT be updated for the posted worksheets. SAP cannot create a link to the document because no document numbers will be recorded until the SAP job runs.